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Executive Assistant for People Operations

Company: TTCU Federal Credit Union

Location: TTCU Federal Credit Union

Responsible for a variety of maintenance and administrative duties performed with a high level of professionalism and excellent attention to detail in support of the Chief People Officer and People Operations department. Must multi-task and work well under pressure with constantly changing priorities. Performs duties in compliance with regulatory requirements including, but not limited to, the Bank Secrecy Act.

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Detailed Description:

Position Summary - Responsible for a variety of maintenance and administrative duties performed with a high level of professionalism and excellent attention to detail in support of the Chief People Officer and People Operations department. Must multi-task and work well under pressure with constantly changing priorities. Performs duties in compliance with regulatory requirements including, but not limited to, the Bank Secrecy Act.

Supervises: None

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

60% Administrative Support:

  • Organize and maintain the Chief People Officer's calendar, complete and approve expense reports, draft acknowledgement letters, personal correspondence, and arrange detailed travel plans and itineraries.
  • Work closely with the Chief People Officer to keep them well-informed of upcoming commitments and responsibilities, anticipating expectations and standards.
  • Liaise with People Operations staff to prepare data analysis on people experience trends and other critical topics, aiding decision-making processes.

30% - People Experience:

  • Collaborate with the Communications Experience Manager to support company events, ensuring smooth coordination and communication.
  • Partner with People Operations staff to assist with New Employee Welcome sessions, benefit meetings, and ensure a seamless onboarding experience for new hires.
  • Develop and implement employee engagement and culture initiatives in collaboration with the Director of People Operations and the People Communications and Experience Manager.

10% - Department Support:

  • Assist with various departmental tasks including ordering flowers and employee gifts, providing office and phone coverage, managing supply inventory, and coordinating mass mailings and distribution of labor law signage.

About the Company:

We're a $2.5 billion financial institution with a full complement of depository, lending, and financial advisory services.

Established in 1934 as Tulsa Teachers Credit Union, TTCU was founded in the midst of the Great Depression. After years of booming success with the discovery of oil at the turn of the century, Tulsa faced dire circumstances after the stock market crash of 1929 and the subsequent East Texas oil discovery in 1930. Little money was to be had, and the few banks that had money weren’t lending it out. Despite hard times and little money, education did not grind to a halt. Earning salaries as little as $100 a month, while still expected to dress in suits and ties and proper dresses, no group of professionals needed financial services more than teachers.

Qualifications/Requirements

MINIMUM QUALIFICATIONS

Educational Requirements:

  • A two-year college degree or completion of a specialized course of study at a business trade school.
  • High School Diploma or GED required .
  • Years of experience may substitute for education.

Certificates/Licenses:

  • Must have and maintain a valid driver's license.
  • Must have a clean driving record; an annual MVR will be pulled to ensure compliance.

EXPERIENCE:

  • Experience in administrative office support required: 2-5 years, intermediate Job Knowledge 2-3 years of work experience, including 2 years of administrative assistant experience.
  • Proficiency in Microsoft Office products, including Outlook, and a willingness to learn new software.
  • Interpersonal Skills - Excellent organizational and time management skills, with the ability to thrive in a fast-paced environment. Strong interpersonal skills and the ability to interact with and manage relationships with senior leaders on behalf of the Chief People Officer.
  • Commitment to diversity, equity, and inclusion initiatives.
  • Ability to work on-site with the possibility of telework.
  • Working Conditions - Routinely perform work indoors in climate-controlled shared work area with a moderate level of noise. Occasional travel or perform work outdoors in sometimes inclement weather.
  • Must be able to perform job functions either independently or under supervision and work effectively on own.
  • Must be able to plan their own work activities as well as take direction.
  • Must be able to read and carry out various complicated written and oral instructions.
  • Must be able to speak clearly and deliver information in a logical and understandable sequence.
  • Must be able to perform basic mathematical calculations with extreme accuracy.
  • Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public.
  • Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace.
  • Must be able to effectively handle multiple, simultaneous, and changing priorities.
  • Must be capable of exercising highest level of discretion on both internal and external confidential matters.

Benefits:

Our package includes the following:

  • Competitive base salary
  • Incentive pay
  • Bilingual incentive
  • Employee Retirement/401(k) Plan
  • Medical/Dental/Prescription
  • Life insurance
  • Short Term Disability income benefits
  • Long Term Disability income benefits
  • Accidental Death & Dismemberment (AD&D)
  • Flexible Spending Accounts (Medical & Dependent Care FSA)
  • Voluntary Life, Vision, Cancer, Heart/Stroke insurance
  • Employee Assistance Program
  • Paid vacation
  • Holidays
  • Sick leave
  • Free TTCU membership privileges
  • Learning and development opportunities
  • Employee referral bonus
  • Education assistance
  • Free parking
  • Professional business-casual dress code
  • Onsite gym (corporate office)
  • Game room (corporate office)
  • And more...

Contact Name:

Angela Flax

Contact Phone:

9184986357

Contact Email:

eat0@eau0eav0eaw0

Website:

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